Post-December 2024, emailing your students via the D2L Email Tool will be functionally identical to how you email your students from before. There will be no changes to the navigation when sending a mass email through the Compose-New-Message function. However, the email will be delivered to your students' LSC email in Outlook instead of their D2L Email, as the D2L Email will be retired.
The Compose-New-Message window can be accessed through the following D2L pages: Classlist, Gradebook, Grade Item, Insights Portal, and Intelligent Agents.
ALERT: With this change, there will no longer be a Sent box in D2L Email, meaning sent emails will NOT be automatically saved. To keep a record of your sent emails, instructors must manually add their own email address in ONE of the following fields: [To], [Cc], [Bcc].
Keeping a record of your sent emails is important for documentation and accountability. This can be especially helpful if a student files a grade dispute.
Send Emails to the Classlist in Bulk
Whenever you want to send a bulk email to multiple students, you may recognize the small blue envelope icon 
which appears in several locations throughout D2L, such as the Classlist, Gradebook, Insights Portal, and other areas. This envelope icon opens the Compose-New-Message window. After selecting the desired students using the [Checkboxes] on the left of their respective rows, the same email can be sent to all of them at once. Currently, these emails are sent to their D2L Email. Post-December 2024, they will be sent to their LSC email in Outlook.
You’ll notice that the email listed in the [Bcc] field has changed from the old D2L email to the current LSC email. Additionally, the Subject field will automatically default to the name of your D2L course.
ALERT: To keep a record of your sent emails, instructors must manually add their own email address in ONE of the following fields: [To], [Cc], [Bcc].
- Navigate to [Collaboration] → [Classlist].
- When selecting the checkboxes for multiple students, remember to also select the checkbox next to your own name as the instructor. Then click [Email].
- Your own email will be included along with the rest of the recipients you have selected. When this email is sent, you will then receive a copy of the email for your records.
- You can also manually type out email address(s) within the field by clicking at the end of the last email entered in the field.
ALERT: To keep a record of your sent emails, instructors must manually add their own email address in ANY of the following fields: [To], [Cc], [Bcc].
- Manually type out the email you wish to add to the recipient list.
Send Emails from Gradebook to Students
To access the Compose-New-Message window from the gradebook, enable the [Checkboxes] to the left of the gradebook for the students you wish to email. Then click on the blue [Email] icon. As an example, you can use this method to send a notification email directly from the Gradebook to students who haven't completed a specific quiz.
Receive Emails from D2L-Classlist
When an email is sent from the Classlist, Gradebook, or Insights Portal using the Compose-New-Message window, the sender's D2L email will automatically appear in the [From] field. When a recipient replies to this email, the sender's LSC email address instead will be placed in the [To] field. Even though the email exchange started in D2L, the rest of your communication continues in Outlook.
NOTE: If an email is composed in Outlook from scratch by typing in a D2L email address (username@d2l.lonestar.edu), the email will fail to deliver.
