Add a User to a Course

This process is to add employees (including adjuncts) to courses, not students. You may wish to add others to your course so they can observe, participate in instruction, or copy course content.  (To add a student to your course, see Reconcile Your D2L and iStar Rosters.)

Fill in the Add A User to a Course Form

  1. Log into D2L.

  2. Click [VTAC Support] on the Navbar. You may be prompted to log in with your Lone Star email and password.

  3. In the Self-Service column under User Access, click on [Add a User to a Course].

    Identifies link to Add a User to a Course form

  4. Select the appropriate term for your course from the dropdown menu, and check the circle next to the correct course.

    Identifies Select Term option and indicates select Course checkbox

  5. From the dropdown menu, select the level of access to grant to the user. There are seven possible levels. (If you choose a role that allows the user to add or use content, you will see a warning popup. Simply click OK if that is the role you'd like.)

View D2L Roles Chart for details.

  • Observer - Observers can view student data, including User Progress. Observers cannot participate in discussions or copy courses, but they can view setup options and preview quizzes and surveys. Users will appear as Student on the classlist, but will not show up in the gradebook.

  • Scribe-Interpreter - Users will appear as Student on the classlist, but will not be able to take quizzes.

  • Advisor - Users will have a limited view of student information but no editing ability in the course. Viewing access includes Class Progress, Classlist, Groups, Manage Files, and Quizzes. Users will appear as Advisor on the classlist.

  • Learning Support Personnel (LSP) - Users have student-level access but will be able to view grades, feedback, and student feedback as well as edit Quiz Submission Views. This role is often used in Dual Credit courses; it is meant to facilitate student learning by providing users a view similar to that of students. Users will appear as LSP on the classlist.

  • Teaching Assistant - Users will have access to add and modify course content, the ability to post news announcements to the course, and the ability to participate in discussions. Teaching Assistants will also have faculty-level access to the course calendar. Users will appear as Teaching Assistant on the classlist.

  • Tutor - Users will be able to view course Content, Quizzes, Assignments, Discussions, the Classlist, and Announcements, but will not have access to the Gradebook, Class Progress, or any student submissions. Users will appear as Tutor in the classlist.

  • Faculty - Users added as faculty will have the same rights as the original faculty member, including editing content, quizzes, etc. Users will appear as Faculty on the classlist.

  • Copy Only - Users cannot edit the course or content, but they can copy material FROM the course into their courses or community groups/sandbox. Users will appear as Copy Only on the classlist.

View D2L Roles Chart for details for each of the following:

  • View Content,
  • Create/Edit Content,
  • View Quiz/Assignment/Discussion,
  • Create/Edit Quiz/Assignment/Discussion,
  • View Submissions,
  • Grade/Edit Submissions,
  • View News Announcement,
  • Create/Edit News Announcement,
  • View Gradebook single user,
  • View Gradebook for all students,
  • Create/Edit Gradebook,
  • Create/Edit Grades,
  • Export Grades,
  • Access course not Active,
  • Access course outside start/end dates,
  • View Class Progress.

NOTE: An Observer may have already been placed in your course through iStar. Observers show up on the [All] tab of the Classlist, not the [Student] tab, but they are listed with a student role.

  1. Enter the Employee Email Address, Username, or ID number of the user you'd like to add, and then click the [Lookup] button. (To find the username, see the instructions below.)

    Identifies username or id field, POPULATE button, and indicates checkbox for user selection
  2. After you click Lookup, the user's name and email will appear below the [Populate] button. If it does not, either the user is not in the D2L user database, or you have entered the username/ID number incorrectly. Click the [✔] next to the user's name.

    NOTE: You may also click the [Populate] button to see a list of other instructors teaching the same subject.

  3. The Submit panel will allow you to review your choices; when you are satisfied, click [Submit].

    Identifies Submit button

NOTE: If you want to change the access level of someone who is already in the course, you can use the Add a User to a Course form to add them with the updated role.

Finding a Username (Microsoft)

  1. Open Microsoft Outlook.

  2. In the Find area, click the [Address Book] icon or press CTRL+SHIFT+B.

    Identifies the Address Book icon.

  3. In the name field, enter the Professor’s name (last name first).

    Identifies the name search field.

  4. Double-click the blue highlighted name. The username is in the Alias field.

    Identifies the Alias field where the username displays.

Finding a Username (Mac)

  1. Open Microsoft Outlook.

  2. Search in the [Find a Contact] box.

    Identifies the Find a Contact field.

  3. A pop-up window with each result in a tile displays.

    Shows the window with a user tile.

  4. Double-click the tile and the contact card displays. The username is in the Alias field.

    Shows user information and Identifies the username.