Create a PDF from a Word Document

All Microsoft Office products can produce PDF documents. There are advantages to using PDF in your course rather than original files produced in MS 365 products:

  • The document looks the same for every student no matter what operating system or browser
  • The PDF format is ubiquitous. It works on any operating system. 
  • Usually saving as PDF compresses the file size.

See the following instructions for creating PDF from a Microsoft 365 Word file:

Export Your File as a PDF Document 

  1. Open your Word 365 document.
  2. Click on the File menu.
    Image shows File tab.
  3. Choose Export.and click the Create PDF/XPS Document option then click the Create PDF/XPS button.
    Image shows the Export option.
  4. Choose a location to save your file and enter a name for your file in the File Name box. Then click Publish. 

Save as a PDF 

  1. Open your Word 365 document.
  2. Click on the File menu.
    Image shows File tab.
  3. Choose Save As.
    Image shows the Save As option.
  4. Click the Type drop-down arrow to see the various types the file can be saved as.
  5. Choose PDF.
    Indicates the Save as Type options with PDF selection.
  6. Type a name for the file in the File name field and verify PDF is selected as the Type. Click Save.