Make a Google Slides Presentation Accessible

Create the Google Slides Presentation

The Slide View

  1. Create a new slide by choosing Slide then New Slide.
  2. From Layout, choose any one of the slide templates except the Blank one.
    Indicates slide Layout
  3. Tab through the slide to see the reading order.
    • To change the reading order, click on Arrange > Order
      • Send Backward will raise the element to a higher reading order (ex., from 3 to 2)
      • Bring Forward will lower the element to a lower reading order (ex., from 3 to 4)
    • Test the reading order with the Tab key again.

Images and Graphics

Provide alternative text for images and graphics

         Alternative text descriptions of images (alt text) allows screen reader users to benefit from the information being conveyed by an image.
 
  1. To add alt text, right-click on the image and choose Alt text...
    Indicates Alt text...
  2. Enter alt text in the Description field, not the Title field.
    • Appropriate alt text is a succinct description of why you are including the image.
  3. If the image requires more explanation than can be covered in alt text, refer to How to Make Complex Images Accessible.

Lists

Format lists using formatting tools

Formatting tags, such as lists, headings and links, are read aloud by screen readers so the content can be understood in context. 

  1. Click on Format > Bullets & Numbering
    • Choose Numbered list if a sequential order is important to the list
    • Choose Bulleted list if all items are equal value

Links

Write meaningful link text that indicates link's destination

Links are a major method of navigating for everyone, but especially screen reader users. If the links are embedded into meaningful text, they are much more useful.

  1. Type out text that describes the destination of the text (for example, Lone Star College website).
  2. Select the text, right click, and choose Link...
    Indicates Link...
  3. Enter the hyperlink.
  4. Click the Apply button to save the link.

Tables

Ensure a proper reading order in tables

Screen readers read tables from right to left, top to bottom, one cell at a time (no repeats). If cells are split or merged, the reading order can be thrown off. To test the reading order of your table, place your cursor in the first cell of the table and press the Tab key repeatedly to navigate through the table. This will be the reading order that assistive technologies will use.
Merged, nested, and split cells change the reading order of tables. Make sure you construct your table in a way that accommodates the proper reading order.

Color

Don't use color alone to convey meaning

Don't use color alone to make a distinction, to make a comparison, or to set something apart from the rest of the document. If you categorize something by color alone, those who are color blind or have other visual disabilities will not be able to benefit from that information.

Use sufficient color contrast

Make sure there is enough contrast between the font color and the background color. If you print your presentation on a black and white printer, would it be understandable? Without sufficient color contrast, people who are color blind or have other visual disabilities will not be able to benefit from that information.

Video & Audio

Caption video and transcribe audio

It is better to link out to media rather than embed it in your presentation. Layers of technology make it difficult for assistive technologies to navigate. 

Math and Science

Math and science equations and formulas cannot be written to be accessible in Google Slides.