Add a Webex Meeting to Your Course

You can add a virtual meeting to your course using the Webex integration in D2L. You can do this in the content area. This will allow you to meet with your students in a synchronous setting where you can use webcams or microphones to speak to each other. Or you can simply add a link to your Easy WebEx Personal Room.

NOTE: Before you attempt to set up Webex in your course, make sure you go to lonestar.webex.com and log in there first to ensure your WebEx profile is set up properly. You can sign in on that page by clicking the blue sign-in button on the right side of the page and using the same username and password that you use for myLoneStar.

To Insert the Webex Meeting Tool in Your Content Using the Webex Integration

  1. Click on the module where you would like to insert the Webex tool.
  2. Click on Add Existing Activities and choose Third-party Integrations.
    Identifies Third-party Integrations
  3. Choose Webex  from the menu.
    Identifies WebEx option
  4. A Webex topic will be added to your module. 
  5. Click on the topic to enter the Webex tool. The software may spend a few moments setting up your account with Webex and you may be asked to set your time zone. (This will only happen once.)
  6. You will see the upcoming events screen and the options for creating new events.
    Shows upcoming events screen
  7. To create a new meeting, click on the Schedule button.
    Identifies Schedule button
  8. Fill in all appropriate fields. Choose the Conferencing Account you want to use (Webex Meetings is always appropriate). Click the green Save button.
    TIP: To decide which Conferencing Account may be best for your instructional purposes, visit the Webex Suite Comparison page. Specific tools and functions for each account can be found under the Information Sharing and Special Features headings. For more information on Webex, see Using Webex for Collaboration.
    Shows event setup form
  9. Once you have scheduled an event, it will show up on your Webex calendar within the integration.
    Shows scheduled event
     
    TIP: The meeting will not be listed in the WebEx Portal,  lonestar.webex.com, unless you click the Prepare button and open and close the session. This will force it to show up there immediately.
  10. At 15 minutes prior to the start time, the Prepare button will turn into a Host button. Click the Host button to start your meeting. Students will see a Join button.
    Identifies Host button
    NOTE: The Webex integration goes through a third-party called CirQLive. If you or your students see the meeting being set up in CirQLive before being directed to the Webex site, that is normal.
  11. You can also set up a quick launch event by clicking on the Quick Launch button. This is useful if you want to start a meeting that begins immediately.
    Identifies Quick Launch button
  12.  Name your event and choose which account you want to use (you can always use Webex Meetings). Select a duration time for the event by clicking on it. As soon as you click on your chosen duration, the meeting with launch.
    Shows Quick launch event setup and duration options

Edit a Webex Meeting

  1. Click on the Webex link in your course, or go to Collaboration > Webex. You will see a list of your meetings.
  2. Next to the name of the meeting you'd like to edit, click on the small + sign.
    Identifies + sign
  3. You will see three icons below the details of your meeting.
    Identifies icons under meeting details.
    1. The first icon will allow you to edit your meeting. The meeting details will show up in the left-hand column for you to edit.
      Shows edit details
    2. The second icon will allow you to share your meeting. You can either copy a link to send to others, or you can send an email invite directly from this screen.
      Shows sharing options
    3. The third icon will delete your meeting.

Use the Collaboration Link to Create Webex Meetings

  1. Click the Collaboration link in the navbar and choose Webex.
    Identifies WebEx link from Collaboration menu
  2. You will see the Webex meeting calendar for the entire course. You can schedule meetings from here, and students can access them from here. You can choose to use the tool from this location instead of adding it to your content.

NOTE:  Meetings that you schedule in a course are only visible to students in that course. If you would like to have a meeting that is available to all students across courses, you should create your meeting at lonestar.webex.com, then share the link to the meeting in your courses. See Easy WebEx Personal Room.