Add a WebEx Meeting to Your Course

You can add a virtual meeting to your course using the WebEx integration in D2L. You can do this in the content area. This will allow you to meet with your students in a synchronous setting where you can use webcams or microphones to speak to each other.

NOTE: Before you attempt to set up WebEx in your course, make sure you go to lonestar.webex.com and log in there first to ensure your WebEx profile is set up properly. You can sign in on that page by clicking the blue sign-in button on the right side of the page and using the same username and password that you use for myLoneStar.

To Insert the WebEx Meeting Tool in Your Content

  1. Click on the module where you would like to insert the WebEx tool.
  2. Click on Add Existing Activities and choose Third-party Integrations.
    Identifies Third-party Integrations
  3. Choose WebEx  from the menu.
    Identifies WebEx option
  4. A WebEx topic will be added to your module. 
  5. Click on the topic to enter the WebEx tool. The software may spend a few moments setting up your account with WebEx and you may be asked to set your time zone. (This will only happen once.)
  6. You will see the upcoming events screen and the options for creating new events.
    Shows upcoming events screen
  7. To create a new meeting, click on the Schedule button.
    Identifies Schedule button
  8. Fill in all appropriate fields. Choose the Conferencing Account you want to use (Webex Meetings is always appropriate). Click the green Save button.
    Shows event setup form
  9. Once you have scheduled an event, it will show up on your calendar.
    Shows scheduled event
  10. At 15 minutes prior to the start time, the Prepare button will turn into a Host button. Click the Host button to start your meeting. Students will see a Join button.
    Identifies Host button 
  11. You can also set up a quick launch event by clicking on the Quick Launch button. This is useful if you want to start a meeting that begins immediately.
    Identifies Quick Launch button
  12.  Name your event and choose which account you want to use (you can always use Webex Meetings). Select a duration time for the event by clicking on it. As soon as you click on your chosen duration, the meeting with launch.
    Shows Quick launch event setup and duration options

Use the Collaboration Link to Create WebEx Meetings

  1. Click the Collaboration link in the navbar and choose WebEx.
    Identifies WebEx link from Collaboration menu
  2. You will see the WebEx calendar for the entire course. You can schedule meetings from here, and students can access them from here. You can choose to use the tool from this location instead of adding it to your content.