Set Up Appointment Booking in Webex

Appointment booking allows you to set up private meetings and give students the opportunity to sign up for specific time slots. You can choose the times appointments are available, their duration, and the time between appointments. Students will be able to view available slots and reserve times. Once an appointment has been reserved, it will no longer be available.

NOTE: Available slots are available to all students in your courses. If you want a specific set of appointments to be used by students in only one course, you will need to make that clear in your course.

Set Up Appointment Slots

  1. Click on the Appointment Booking tab in your Webex calendar and then click the Offer Slots button.
    Indicates Offer Slots button
  2. Set up the options for your appointment slots. Pay close attention to all the options to make sure the slots are exactly when you want them to be.
    Shows options for creating appointment slots
  3. Each time period for which you have created slots will show up as a block off time on your calendar.
    Shows blocks of time

Student Booking

  1. When your students log on, they should go to Collaboration on the navbar and choose Webex. 
  2. They will choose your name from the "Book appointment with:" dropdown menu.Shows Book appointment with dropdown menu
  3. The students will see a list of all available appointments.
    Available appointment slots
  4. A student will click the small "+" sign next to the appointment he wants to reserve, which will open up a window to type in the name of the appointment and a description. Once those are filled out, he will click the Reserve Appointment button.
    Indicated Reserve Appointment
  5. The student will see any appointments that he reserves in his "Upcoming Appointments" list in the left hand column.
    Shows booked appointments
  6. Once a student makes an appointment, you will see it on your screen listed underneath your availability slots and under your Upcoming Appointments.
    Shows booked appointments - faculty view
  7. When it is time for a student's appointment, start and host the meeting as usual. The student will see a Join button once the appropriate time has arrived.