Add a User to a Course

This process is to add employees (including adjunct) to courses, not students. To add a student to your class, see Reconcile Your D2L and iStar Rosters.

  1. Log into D2L.
  2. Click VTAC Support on the navbar. You will be prompted to login with your Lone Star credentials.
    Shows the Single Sign-On Screen
  3. In the Self-Service column under User Access, click on Add a User to Your Section.
    Identifies link to Add a User to Your Section form
  4. Select the appropriate term for your current course, and choose whether it is credit or CE.
    Indicates Select Term option on Add a User form
  5. Make sure the correct course is highlighted in blue.
    Shows Select a course option on Add a User form
  6. Select the access to grant to the user. There are 7 levels of access that can be granted.
    Shows Access level option on Add a User Form
  • Observer - Users will have a similar role to students, but will not show up in the gradebook. Observers can view student data, including User Progress. Observers cannot participate in discussions or copy courses, but they can view setup options and preview quizzes and surveys.
  • Scribe-Interpreter - Users (scribes, interpreter) will have a similar role to students, but will not be able to take quizzes or search for students.
  • Advisor - Users will have a limited view of student information but no editing ability in the course. Viewing access includes Class Progress, Classlist, Groups, Manage Files and Quizzes.
  • Learning Support Personnel (LSP) - Users have student-level access but will be able to view grades, feedback, and student feedback as well as edit Quiz Submission Views. This role is often used in Dual Credit courses; it is meant to facilitate student learning by providing users a view similar to that of students.
  • Teaching Assistant - Users will have access to add and modify course content, the ability to post news announcements to the course, and the ability to participate in discussions. Teaching Assistants will also have faculty level access to the course calendar.
  • Faculty - Users added as faculty will have the same rights as the original faculty member, including editing content, quizzes, etc.
  • Copy Only - Users cannot edit the course or content, but they can copy material FROM the course into their courses or community groups/sandbox.
NOTE: An observer may have already been placed in your course through iStar. Observers show up on the All tab of the Classlist, not the Student tab, but they are listed with a student role.
  1. Enter the username or ID number of the user, and then click the Lookup button. To find the username, see the instructions below.
    Indicates First and Last Name field & Lookup button on Add a User form
  2. After you click Lookup, the user's name will appear below the Populate button. If it does not, either the user is not in the D2L user database, or you have misspelled the name. Once the name is selected, it will be highlighted blue.
  • You may also click the Populate button to see a list of other instructors teaching the same subject.
    Indicates Populate button on Add a User form
  1. When you have the person you want highlighted in blue, click the Submit button in the last column.
    Indicates Submit button on Add a User Form
NOTE: If you want to change the access level of someone who is already in the course, email LSC-Online staff through

Finding a Username (Microsoft)

  1. Open Microsoft Outlook.
  2. In the Find area, click the Address Book icon.
    Identifies the Address Book icon.
  3. In the name field, enter the Professor’s name (last name first).
    Identifies the name search field.
  4. Double-click the blue highlighted name. The username is in the Alias field.
    Identifies the Alias field where the username displays.

Finding a Username (Mac)

  1. Search in the Find a Contact box.
    Identifies the Find a Contact field.
  2. A pop-up window with each result in a tile displays.
    Shows the window with a user tile.
  3. Double-click the tile and the contact card displays. The username is in the Alias field.
    Shows user information and Identifies the username.