Scheduling a Meeting from the WebEx Website

  1. Go to lonestar.webex.com.
    • In the top right-hand corner of the screen, click on the Log In button.
    • Enter your username and password in the windows that appears.
  2. Click on the WebEx Site Menus on the right hand side of the screen.
  3. Across the top of the screen, choose the Meeting Center tab.
  4. In the left-hand navigation column, choose Schedule a Meeting.
  5. On the schedule a meeting screen, you can set basic options for the meeting:
    1. Enter topic for the meeting (required).
    2. Enter a password that people will need in order to join the meeting (required). You can use the auto-generated password created by the system or you can set your own.
      Note: This is a password you will create to distribute to meeting participants. Do not use your personal password here!
    3. Set the date, time, and duration of the meeting.
    4. Check  "Send a copy of the invitation email to me"
  6. Click the Schedule Meeting button to schedule your meeting.

Inserting Your Meeting Link into Brightspace

You will receive an email from WebEx that has a link to the meeting in it. You will need to copy and paste this link, as well as the meeting password, into your Brightspace classroom.

  1. Right click on the text in WebEx that says "Join the meeting."
  2. Choose Copy Link or Copy Hyperlink from the menu.
  3. In your Brightspace course, choose New > Create a File.
  4. Give your file a name. (This will be the page name and the link that will appear in the module.)
  5. Include the password and any instructions in the body of your file so students can access the WebEx session.
  6. Place the mouse cursor or highlight text where you want the link to the webex session to be.
  7. Click on the Quicklink icon. Identifies the Insert Quicklink icon.
  • Choose URL. Insert Quicklink dialog box
    (You may need to scroll down to find it.)
    Identifies the URL option.
  1. Paste your copied link, and type in the text you want to use for the link.
  2. Select New Window and click the Insert button.
  3. Click the Publish button.