Evaluating Assignment Submissions

Previewing Assignment Folders and Submissions

The preview option enables you to navigate the steps that students go through to submit files, review their submissions, and view submission history. You can make a preview submission visible on the Submissions page.

Preview file submission and submission history

  1. In your course, go to Course Activities>Assignments.
    Identifies Assignments in Course Activities menu
  2. Click the More Actions button and choose Preview on the Assignment Folders page.
    Assignment Preview Option under More Actions menu
  3. Click on the assignment folder you want to submit a file to.

  4. Click Add a File to browse for the file you want to submit. You can attach files from your local computer or storage device.
    Add a File option on Assignment Upload page
  5. You can Add a File, Record Video, or Record Audio as feedback. When you finish a recording, click Add.

  6. Enter any Comments you want to submit with the file.

  7. Select the Allow this preview submission to be available in the assignment folder option if you want to search for and view the file on the Folder Submissions page after you leave the Preview area.
    Option to Allow this preview submission to be available in the folder
  8. Click Submit.

  9. At the bottom of the File Upload Results page, click the View History button.
    View History option on File Upload Successful page
  10. On the Submission History page, select the Assignment Folder you want to view from the drop-down list then click Apply.
    Select Folder and Apply options on Submission History page
  11. Click on your submission to preview.

Viewing Assignment Folder File Submissions

The Assignment Folders page provides a summary of the Total Files, Unread Files, Flagged Files, and Due Date for each assignment folder. Click on a folder to navigate to its Folder Submissions page to view submitted files.

You can also access students' folder submission histories from the Evaluate Submission page if they have submitted at least one file to the folder. A submission history enables you to quickly view a list of all files a student has submitted including:

• deleted files
• re-submitted files
 • every submission's date and time
 • comments left by the student
 • an indication that the student has read the feedback for a submission

View files using the Folder Submissions page

  1. Do one of the following:

    a. On the Assignment Folders page, click on the folder to view its submissions.

    b. On a folder's Edit Folder page, click Folder Submissions from the context menu beside the page heading.
    Folder Submission option on context menu of Edit Folder title page
  2. Search for student submissions on the Users tab or Files tab. Searching by User enables you to search by first name, last name, submissions, and feedback. Searching by Files enables you to search by file name, submission date, read status, and flagged status.

  3. Enter criteria in the Search For field to narrow the list of submissions in your search.Folder Contents with Submissions page
NOTE: Once criteria has been entered you must click the Search icon on Folder Submission page Search icon to apply filters.

Accessing the Evaluate Submission page

On the Folder Submissions page, click the Evaluate link to the far right of the name of the student.

Evaluate option on Folder Submission page

View folder submission history

  1. On the Folder Submissions page, click the Evaluate link to the far right of the name of the student.

  2. On the Evaluate Submission page, click Folder Submission History below the file name.
    Folder Submission History option
  3. You can select a different folder from the Folder drop-down list if a student submitted files to other assignment folders within the course.

Leaving feedback and grading assignment submissions

The Evaluate Submission page enables you to evaluate and leave feedback for student submissions. This page contains two main sections: the Submissions List panel and the Evaluation panel. From the Submissions List panel you can see all files that have been submitted to the assignment folder. You can download files for evaluation offline or click a file name to view it online within the document viewer. Use the Evaluation panel to grade and provide written feedback.

The following file formats are compatible with assignment's document viewer:

• MS Word (DOC, DOCX)
• MS PowerPoint (PPT, PPTX, PPS)
• Adobe Acrobat (PDF, PDFS)
• Web (HTM, HTML)
• Plain text (TXT)
• Images (BMP, GIF, JPG, JPEG, PNG)

If you grade directly on the Evaluate Submission page, you can choose to publish feedback immediately or save your feedback as a draft and release it at a later time. This enables you to revise and review evaluations then publish your feedback to multiple users at the same time. You also have the option to retract published feedback if you want to provide an update to past evaluations but only want students to access your most recent feedback. You can also annotate students' web and plain text file submissions with the HTML Editor and attach those annotations as part of feedback.

If you use rubrics to evaluate assignment submissions, you can append the overall rubric feedback to the submission Feedback field. If the rubric uses points, you can also scale and transfer the overall rubric score to the submission Score field. Both of these fields transfer to Grades if the assignment folder is associated with a grade item.

Evaluating and Grading Submissions

Transfer feedback from an associated rubric

You can evaluate a student submission with a rubric associated with the assignment folder. For each associated rubric, you can grade the students based on set criteria, and you can also provide additional feedback in the HTML Editor.

  1. Click on the associated rubric in the Evaluation panel.
    Shows rubric in Evaluation panel
  2. In the rubric, click on a criterion for each level, then click on a criterion's Edit feedback icon, indicated by a pencil icon, and enter feedback in the text field. Click the Save button to save the feedback you entered.
    Edit feedback for a criterion
  3. Select Transfer rubric feedback to general feedback for the assignment if you would like for it to transfer.
    Transfer rubric feedback to general feedback option
NOTE: If you transfer rubric feedback to general feedback, it will appear beneath your manually entered feedback. You can edit transferred rubric feedback in the general feedback HTML Editor, but the rubric will not reflect changes you save here.
  1. Click Save & Record to push your rubric assessment score and feedback into the submission's overall score and feedback area. Otherwise, click Save if you want to keep the rubric score separate from the overall score and prevent the transfer of rubric feedback into general feedback.
NOTE: You can attach multiple rubrics to an assignment folder, but you can only push one rubric's assessment score to the submission's overall score.

Evaluate an assignment submission

  1. If you created a grade item for the assignment folder, enter a value in the Score field.
    Score box
  2. Provide comments and suggestions in the Feedback field if desired.
  3. There is also the option to Add a File, Record Audio, or Record Video as feedback. Feedback given as an annotated file also appears in your list of added files.
  4. Click Save Draft to save feedback and continue grading submissions. Click Publish to release feedback to student immediately. 
NOTE: 
Information about grade items tied to the assignment folder appears beside the score value.

As you grade each submission, you can click Next Student > until you reach the final submission where you can click Finish to return to the Folder Submissions page.

If you want to publish feedback simultaneously for multiple users, you can bulk publish from the folder's Folder Submissions page.

Evaluating non-submissions and external submissions

You can evaluate students from the assignment even if no submissions were made. This feature enables instructors to assign comments and grades to students with no submissions as well as submissions that occur outside of Learning Environment all within the same tool.

  1. On the Assignment Folders page, click on the folder to be assessed.
  2. On the Folder Submissions page, there are several filters you can use to search for users with no submissions. You can select Users without submissions from the Submissions drop-down list to filter your search for empty submissions. You can also  select Show everyone from the Submissions drop-down list to filter your search for submissions and empty submissions.
  3. Click the Search icon on Folder Submission page Search icon.
  4. Click the Evaluate link beside the name of the student.
  5. You can evaluate the student through any associated rubrics, or if you created a grade item for the assignment folder, enter a value in the Score field.
  6. Provide comments and suggestions in the Feedback field.
  7. You can Add a File, Record Audio, or Record Video as feedback. Feedback given as an annotated file also appears in your list of added files.
  8. Click Save Draft to save feedback and continue grading submissions. Click Publish to release your feedback to user.
NOTES: 
As you grade each submission, you can click Next Student > until you reach the final submission where you can click Finish to return to the Folder Submissions page.

If you want to publish feedback simultaneously for multiple users, you can bulk publish from the folder's Folder Submissions page by selecting multiple or all users and clicking Publish Feedback

Downloading Assignment Folder Submission Files

If you need to access submission files offline instead of viewing them directly from the assignment folder's document viewer, you can download submissions to your computer. You can also leave feedback in downloaded submission files, and upload the files back to the assignment folder in the form of attachments (files are attached to each user's submission evaluation). See Uploading and attaching feedback from downloaded submission files for more information.

Download submission files

  1. On the Folder Submissions page, do one of the following:
    • In the Users tab, select the check box beside each user or group with assignment files you want to download.
    • In the Files tab, select the check box beside each file you want to download.
  2. Click Download.
  3. Click on the newly created zip folder.
  4. Use your browser’s Save dialog to save the files to your computer.
  5. Extract the files from the saved zip folder.
  6. You can open an extracted file to view the submission.

Uploading and attaching feedback from downloaded submission files

If you download user submissions and leave feedback within the files, you can upload them back to the appropriate assignment folder so they appear as attachments to each student's submission evaluation.

IMPORTANT:  To ensure successful feedback upload and distribution back to students, do not rename the downloaded files' names after you enter feedback and save changes.

Upload feedback files

  1. Do one of the following:
    • On the Assignment Folders page, click on the folder you want to view submissions for.
    • On a folder's Edit Folder page, click Folder Submissions from the context menu beside the page heading.
  2. Click Add Feedback Files.
    Add Feedback Files option on Folder Submissions page
  3. You can drag and drop multiple files from your computer or you can click Upload to select them.
NOTE: If you are uploading a compressed zip file that contains assignment folder submissions you previously downloaded to add feedback, your compressed zip file structure must be identical to the bulk submission download, and file names should remain unchanged. This ensures the automatic distribution process runs smoothly.
  1. By default, the system overwrites duplicate upload files. Clear the Overwrite duplicate files check box if you want to keep duplicates.
    Add Feedback Files Upload option
  2. Click Upload.
  3. Feedback files that do not automatically distribute display in the Distribute Feedback dialog. Select a file, then click on the student you want to send the feedback to.

Retracting Published Feedback

If you want to remove published feedback, go to the student's submission on the Evaluate Submission page and click the Retract button in the Evaluation panel.

Emailing users from an assignment folder

Email users from an assignment folder

  1. On the Assignment Folders page, click on an assignment folder.
  2. On the Folder Submissions page, select the check box beside each student or group you want to email and click Email.
  3. Enter your message in the Compose New Message dialog box.
  4. Click Send.

Email users who have not submitted to an assignment folder

  1. On the Assignment Folders page, click on an assignment folder.
  2. On the Folder Submissions page, click Email Users Without Submissions or click Email Groups Without Submissions.
    Email Users Without Submissions option on Folder Submissions page
  3. Enter your message in the Compose New Message dialog box. The email addresses of the selected users populate automatically in the Bcc: field of the message.
  4. Click Send.
NOTE: If any member of a group submits work to a group assignment folder, no one in that group receives an email when Email Groups Without Submissions is selected.

Marking Assignment Folder Submissions as Read or Unread

On the Folder Submissions page, do one of the following:

• Click the Read or Unread icon beside the file you want to mark.
• Select the check box beside the files you want to mark as read or unread, and click Mark as Read or Mark as Unread at the top or bottom of the table.

NOTE: When you open or download a file, the assignment tool marks it as Read.

Flagging Assignment Folder Submissions

On the Folder Submissions page, click the Flagged or Not Flagged icon to the left of a submission.

NOTE: You can use the Files tab to search for flagged submissions.