Evaluating Dropbox Submissions

Previewing dropbox folders and submissions

The preview option enables you to navigate the steps that students go through to submit files, review their submissions, and view submission history. You can make a preview submission visible on the Submissions page.

Preview file submission and submission history

  1. Click Preview from the More Actions button on the Dropbox Folders page.
    Shows location of dropbox preview function.
  2. Click on the dropbox folder you want to submit a file to.
  3. Click Add a File to browse for the file you want to submit. You can attach files from your local computer or storage device.
    Shows location of dropbox add a file button.
  4. You can Add a File, Record Video, or Record Audio as feedback. When you finish a recording, click Add.
  5. Enter any Comments you want to submit with the file.
  6. Select the Allow this preview submission to be available in the dropbox folder option if you want to search for and view the file on the Folder Submissions page after you leave the Preview area.
    Image shows location of the function to allow the preview submission to be available in the dropbox folder.
  7. Click Submit.
  8. Click View History.
  9. Select the Folder you want to view from the drop-down list and click Apply.
  10. Click on your submission to preview.

Viewing dropbox folder file submissions

The Dropbox Folders page provides a summary of the Total Files, Unread Files, Flagged Files, and Due Date for each dropbox folder. Click on a folder to navigate to its Folder Submissions page to view submitted files.

You can also access students' folder submission histories from the Evaluate Submission page if they have submitted at least one file to the folder. A submission history enables you to quickly view a list of all files a student has submitted including:

• deleted files 
• re-submitted files
• every submission's date and time
• comments left by the student
• an indication that the student has read the feedback for a submission

View files using the Folder Submissions page

  1. Do one of the following:
    • On the Dropbox Folders page, click on the folder you want to view submissions for.
    • On a folder's Edit Folder page, click Folder Submissions from the context menu beside the page heading.
    Image shows location for accessing student submissions to a dropbox.
  2. Search for student submissions on the Users tab or Files tab. Searching by User enables you to search by first name, last name, submissions, and feedback. Searching by Files enables you to search by file name, submission date, read status, and flagged status.
  3. Enter criteria in the Search For field to narrow the list of submissions in your search. 
    Image shows search filters for dropbox submissions.

NOTE: Once criteria has been entered you must click the  search icon to apply filters.

View folder submission history

  1. On the Folder Submissions page, click the Evaluate link to the far right of the name of the student.
    Image shows location of Evaluate link on dropbox folder submissions page.
  2. On the Evaluate Submission page, click Folder Submission History to the right of the file name.
  3. You can select a different folder from the Folder drop-down list if a student submitted files to other dropbox folders within the course.

Accessing the Evaluate Submission page

On the Folder Submissions page, click the Evaluate link to the far right of the name of the student.

Leaving feedback and grading dropbox submissions

The Evaluate Submission page enables you to evaluate and leave feedback for student submissions. This page contains two main sections: the Submissions List panel and the Evaluation panel. From the Submissions List panel you can see all files that have been submitted to the dropbox folder. You can download files for evaluation offline or click a file name to view it online within the document viewer. Use the Evaluation panel to grade and provide written feedback.

The following file formats are compatible with dropbox's document viewer:

• MS Word (DOC, DOCX)
• MS PowerPoint (PPT, PPTX, PPS)
• Adobe Acrobat (PDF, PDFS)
• Web (HTM, HTML)
• Plain text (TXT)
• Images (BMP, GIF, JPG, JPEG, PNG)

If you grade directly on the Evaluate Submission page, you can choose to publish feedback immediately or save your feedback as a draft and release it at a later time. This enables you to revise and review evaluations then publish your feedback to multiple users at the same time. You also have the option to retract published feedback if you want to provide an update to past evaluations but only want students to access your most recent feedback. You can also annotate students' web and plain text file submissions with the HTML Editor and attach those annotations as part of feedback.

If you use rubrics to evaluate dropbox submissions, you can append the overall rubric feedback to the submission Feedback field. If the rubric uses points, you can also scale and transfer the overall rubric score to the submission Score field. Both of these fields transfer to Grades if the dropbox folder is associated with a grade item.

Evaluating and grading submissions

Transfer feedback from an associated rubric

You can evaluate a student submission with a rubric associated with the dropbox folder. For each associated rubric, you can grade the students based on set criteria, and you can also provide additional feedback in the HTML Editor.

  1. Click on the associated rubric in the Evaluation panel.
    Image shows where to access an associated rubric in the dropbox folder evaluation screen.
  2. In the rubric, click on a criterion for each level, then click on a criterion's Edit feedback icon and enter feedback in the text field.
  3. Select "Transfer rubric feedback to general feedback for the assignment" if you would like for it to transfer.

NOTE: If you transfer rubric feedback to general feedback, it will appear beneath your manually entered feedback. You can edit transferred rubric feedback in the general feedback HTML Editor, but the rubric will not reflect changes you save here.

  1. Click Save & Record to push your rubric assessment score and feedback into the submission's overall score and feedback area. Otherwise, click Save if you want to keep the rubric score separate from the overall score and prevent the transfer of rubric feedback into general feedback.

NOTE: You can attach multiple rubrics to a dropbox folder, but you can only push one rubric's assessment score to the submission's overall score.

Evaluate a dropbox submission

  1. If you created a grade item for the dropbox folder, enter a value in the Score field.
    Image shows location of enter score field on evaluate submission page.
  2. Provide comments and suggestions in the Feedback field if desired.
  3. There is also the option to Add a File, Record Audio, or Record Video as feedback. Feedback given as an annotated file also appears in your list of added files.
  4. Click Save Draft to save feedback and continue grading submissions. Click Publish to release feedback to student immediately. 

NOTE: Information about grade items tied to the dropbox folder appears beside the score value.

NOTE:
 
• As you grade each submission, you can click Next Student until you reach the final submission where you can click Finish to return to the Folder Submissions page.
• If you want to publish feedback simultaneously for multiple users, you can bulk publish from the folder's Folder Submissions page. 

Evaluating non-submissions and external submissions

You can evaluate students from the dropbox even if no submissions were made. This feature enables instructors to assign comments and grades to students with no submissions as well as submissions that occur outside of Learning Environment all within the same tool.

  1. On the Dropbox Folders page, click on the folder to be assessed.
  2. On the Folder Submissions page, there are several filters you can use to search for users with no submissions. You can select Users without submissions from the Submissions drop-down list to filter your search for empty submissions. You can also  select Show everyone from the Submissions drop-down list to filter your search for submissions and empty submissions.
  3. Click the  Search icon.
  4. Click the Evaluate link beside the name of the student.
  5. You can evaluate the student through any associated rubrics, or if you created a grade item for the dropbox folder, enter a value in the Score field.
  6. Provide comments and suggestions in the Feedback field.
  7. You can Add a File, Record Audio, or Record Video as feedback. Feedback given as an annotated file also appears in your list of added files.
  8. Click Save Draft to save feedback and continue grading submissions. Click Publish to release your feedback to user.

NOTES: 
• As you grade each submission, you can click Next student link until you reach the final submission where you can click Finish to return to the
Folder Submissions page.

• If you want to publish feedback simultaneously for multiple users, you can bulk publish from the folder's Folder Submissions page by selecting multiple or all users and clicking Publish feedback link

Downloading dropbox folder submission files

If you need to access submission files offline instead of viewing them directly from dropbox folder's document viewer, you can download submissions to your computer. You can also leave feedback in downloaded submission files, and upload the files back to the dropbox folder in the form of attachments (files are attached to each user's submission evaluation). See Uploading and attaching feedback from downloaded submission files for more information.

Download submission files

  1. On the Folder Submissions page, do one of the following:
    • In the Users tab, select the check box beside each user or group with dropbox files you want to download.
    • In the Files tab, select the check box beside each file you want to download.
  2. Click Download.
  3. Click on the newly created zip folder.
  4. Use your browser’s "Save" dialog to save the files to your computer.
  5. Extract the files from the saved zip folder.
  6. You can open an extracted file to view the submission.

Uploading and attaching feedback from downloaded submission files

If you download user submissions and leave feedback within the files, you can upload them back to the appropriate dropbox folder so they appear as attachments to each student's submission evaluation.

IMPORTANT: To ensure successful feedback upload and distribution back to students, do not rename the downloaded files' names after you enter feedback and save changes.

Upload feedback files

  1. Do one of the following:
    • On the Dropbox Folders page, click on the folder you want to view submissions for.
    • On a folder's Edit Folder page, click Folder Submissions from the context menu beside the page heading.
  2. Click Add Feedback Files.
    Image shows location of Add Feedback Files button on dropbox folder submissions page.
  3. You can drag and drop multiple files from your computer or you can click Upload to select them.

NOTE: If you are uploading a compressed zip file that contains dropbox folder submissions you previously downloaded to add feedback, your compressed zip file structure must be identical to the bulk submission download, and file names should remain unchanged. This ensures the automatic distribution process runs smoothly.

  1. By default, the system overwrites duplicate upload files. Clear the Overwrite duplicate files check box if you want to keep duplicates.
    Image shows location of the overwrite duplicate files option.
  2. Click Upload.
  3. Feedback files that do not automatically distribute display in the Distribute Feedback dialog. Select a file, then click on the student you want to send the feedback to.

Retracting published feedback

If you want to remove published feedback, go to the student's submission on the Evaluate Submission page and click the Retract button in the Evaluation panel.

Emailing users from a dropbox folder

Email users from a dropbox folder

  1. On the Dropbox Folders page, click on a dropbox folder.
  2. On the Folder Submissions page, select the check box beside each student or group you want to email and click  Email.
  3. Enter your message in the Compose New Message dialog box.
  4. Click Send.

Email users who have not submitted to a dropbox folder

  1. On the Dropbox Folders page, click on a dropbox folder.
  2. On the Folder Submissions page, click Email Users Without Submissions or click Email Groups Without Submissions.
    Image shows location of the email users without submissions button.
  3. Enter your message in the Compose New Message dialog box. The email addresses of the selected users populate automatically in the Bcc: field of the message.
  4. Click Send.

NOTE: 
If any member of a group submits work to a group dropbox folder, no one in that group receives an email when Email Groups Without Submissions is selected.

Marking dropbox folder submissions as read or unread

On the Folder Submissions page, do one of the following:

• Click the  Read or  Unread icon beside the file you want to mark.
• Select the check box beside the files you want to mark as read or unread, and click Mark as Read or Mark as Unread at the top or bottom of the table.

NOTE: When you open or download a file, the dropbox tool marks it as "Read".

Flagging dropbox folder submissions

On the Folder Submissions page, click the Image shows a red flag Flagged or Image shows a gray flag Not Flagged icon to the left of a submission.

NOTE: You can use the Files tab to search for flagged submissions.