Whenever you record audio or video, I recommend thinking of it as a radio broadcast where only your words and hopefully your inflection comes through. Materials that are solely visual, should be described verbally to be accessible to someone who is blind. If PowerPoint or other files are shown in a video, make the actual ppt or pptx files (source files) available to students for review.
Ensure media player is keyboard accessible
We know that YouTube and the Distance Education streaming media players are keyboard accessible players. The other advantages to these players are that they optimize the video streaming to the user's best settings. If you are using a different video player, please test it to make sure it can be used by those who cannot use a mouse.
- Whatever the operation or behavior, make sure a mouse is not required.
- Try to navigate to the video player. Use the following keyboard keys to navigate and interact with the web page all of its content:
- Arrow keys,
Keyboard commands clearly provided (and common operating system and browser keyboard commands) may also be used. Could you complete the course without using a mouse?
In the case of accommodations for students with disabilities, the instructor will receive a faculty notification letter with instructions on how to get all media for the course captioned/transcribed in time for class use. Faculty should respond quickly to this notification, so captioning can be completed by DS and DL before the media is needed in the course.
Important: Do not release any modules with uncaptioned video if you have a student with a captioning accommodation. Wait until all media is captioned or transcribed before releasing that week's module.
Linking to a video on another website?
You are not expected to caption videos. We do recommend however that you search for captioned media first.
Don't be fooled by YouTube's auto-generated captions. Almost all YouTube videos have a CC button, but be warned, they could be auto-generated captions that are usually quite awful.
To search for videos captioned by a human and not auto-generated, follow this easy search technique.
Verifying captions are by humans and not auto-generated
- Enter your search term (for this example, let's say I'm searching for videos on volcanoes) in the YouTube search field.
- Add a: , CC (that's a comma, CC)
- Hit Enter or click the magnifying glass icon.
To determine if a YouTube has auto-generated captions (consider these as uncaptioned) or captions done by a human (much preferred),
- Click on the Settings button in the bottom right corner of the video player.
- Choose Subtitles/CC
- Make sure there is an English option, and not just an English (auto generated) option.
You are not expected to caption videos however, captioned video does provide many pedagogical benefits. So if you are interested in captioning your self-produced videos, here are some tools we recommend.
You can record from a webcam directly into YouTube or upload a video. Initially, a new YouTube account has a 15-minute video length limit, but you can extend that time-limit by following these instructions.
- Setup a YouTube account [PDF] (if you don't already have one.)
- Login to your YouTube account.
- Upload your video [PDF].
- Add captions.
- Need to describe the visual information on the screen? Try YouDescribe.org
PowerPoints with audio narration
It is best if you use Camtasia (see above) to record audio narration of a PowerPoint (ease of captioning, will play on multiple platforms, doesn't require proprietary software to play), but if you are determined to create a PowerPoint with audio narration, use the Sub-titling text add- in for Microsoft PowerPoint 2010
. Make sure your PowerPoint, the audio narration, and the subtitles/captions play on Windows and Mac computers. And confirm that all of your students have the software required to play the PowerPoint with the narration and subtitles.
Audio Transcription Guideline
In the case of accommodations for students with disabilities, the instructor will receive a faculty notification letter with instructions on how to ensure all media for the course is captioned/transcribed in time for class use. Faculty should respond quickly to this notification, so transcription can be completed by DS and DL before the media is needed in the course.
Important: Do not release any modules with untranscribed audio recordings if you have a student with a captioning accommodation. Wait until all media is captioned or transcribed before releasing that week's module.
Linking to an audio recording on another website?
You are not expected to transcribe audio recordings, but please check to see if a transcript exists and make sure your students know how to find it (if it's available).
You are not expected to transcribe audio recordings, but if you find it useful, here is a tool that will help:
- Go to Transcribe tool (best used in Google Chrome)
- Click on the 'how it works' tab, and follow the instructions.
Please Note: This tool is no longer free, but it only costs $20 a year and it's well worth the cost!