How to Manage Your Course Files

The Manage Files tool is a file management system for your course. You can use this tool to organize and upload files associated with your course offering. We recommend that you organize your files into folders, creating a folder for each module of content. The functions you can perform in Manage Files can be divided into the following two categories:

  • Organizing and managing files and folders 
  • Perform basic tasks such as creating, editing, deleting, uploading, moving files and folders, and zipping and unzipping files.
  • Creating topics from your files Create topics using files from your course content structure.

Accessing Manage Files

Click Edit Course on the navbar, then click Manage Files.

Creating a new folder 

  1. Identifies New Folder.On the Manage Files page, click on the folder in the tree on the left where you want to add a new folder on the folder tree.
  2. Click New Folder.
  3. Enter a new folder name and click Save.

Copying a file or folder

  1. On the Manage Files page, select the check box beside the folder or file you want to copy. You can copy multiple files and folders to the same location by selecting the check boxes beside those files and folders.
  2. Click the Copy icon in the action bar.Identifies the Copy icon.
  3. Navigate to the folder where you want to place the copied content.
  4. Click Paste.
    Identifies Paste.

Moving a file or folder

  1. On the Manage Files page, select the check box beside the folder or file you want to move. You can move multiple files and folders to the same location by selecting the check boxes beside those files and folders.
  2. Click the Cut icon in the action bar.
    Identifies Cut icon.
  3. Navigate to the folder where you want to place the content you want to move.
  4. Click Paste.
    Identifies Paste.

Renaming a file or folder

  1. Identifies Rename.On the Manage Files page, click Rename from the context menu of the file or folder you want to rename.
  2. Enter in a new name for the file or folder.
  3. Click Save.

Sorting files and folders

Click on the corresponding column header to sort files and folders ascending or descending by name, size, type, or last modified date.

Deleting a file or folder

  1. On the Manage Files page, select the check box beside the file or folder that you want to delete. You can delete multiple files or folders all at once by selecting the check boxes beside those files or folders.
  2. Click the Delete icon on the action bar.
    Identifies Delete icon.

Uploading and downloading files 

Manage Files enables you to select and upload files from your computer to Learning Environment. You can upload most file types, but ensure that users have the appropriate software to view these files.

Though you can upload most file types to a content directory in Manage Files, only files with specific extensions can be used as content topics. For a list of unsupported file types and extensions, see below:

Restricted Upload Extensions
ASP ASHX JSL VB
ASPX ASMX LICX VBPROJ
EXE AXD REM VJSPROJ
BAT CDX RESOURCES VSDISCO
DLL CER RESX WEBINFO
COM CONFIG SHTM INI
ASA IDC SHTML
ASAX CS SOAP
ASCX CSPROJ STM

Upload files

  1. On the Manage Files page, navigate to the folder that you want to upload files to.
  2. Click Upload.
    Identifies Upload.
  3. Click Browse to locate the file you want to upload.
  4. You can click Add Another File to upload multiple files.
  5. Click Upload.
NOTE: NOTE File names cannot end with a '.' character, and cannot contain: \ / : * ? " < > |

Download files or folders

  1. On the Manage Files page, navigate to the folder you want to download files from.
  2. Select the check boxes beside the files or folders you want to download.
  3. Click the Download icon from the action bar.
    Identifies the Download icon.
  4. From the pop-up window, click on the ZIP file that is created.
  5. Use your browser’s save dialog to save the file to your desired location.

Zipping and unzipping files and folders in Manage Files

Zip a file in Manage Files

TIP:  This is useful for archiving files on the server.

  1. On the Manage Files page, select the check boxes beside the files or folders you want to compress.
  2. Click the Zip icon on the action bar. The files are compressed into the current folder. Identifies the Zip icon.

Unzip a file in Manage Files

TIP:  This is a good way to upload multiple files and folder structures all at once.

  1. Identifies Unzip in the menu.On the Manage Files page, go to the folder where you want to extract files.
  2. Upload your .zip file.
  3. Click Unzip in the zipped file's context menu to extract the files into the current folder.

When you unzip a file on the Manage Files page in a course, a message notifies you that the operation is happening in the background and that you will be notified when it is complete. This allows you to perform other tasks while waiting for the operation to complete.

When the file successfully unzips, a notification appears in the minibar. Clicking the notification takes you back to the Manage Files page in the course.