Adding a Virtual Meeting to your Course

A WebEx meeting is an online meeting that allows you to meet with other people, virtually, without leaving your home or office. The meetings require a computer with Internet access. After logging into the meeting, participants will be able to see the presenter's computer screen.

Identifies the Schedule a Meeting option.

Scheduling a Meeting from the WebEx Website

  1. Go to
  2. In the top right-hand corner of the screen, click on the Log In button.
  3.  Enter your username and password in the screen that appears.
  4. In the left-hand navigation column, choose Schedule a Meeting.
  5. On the schedule a meeting  screen, you can set basic options for the meeting:
    1. Enter a topic for the meeting (required).
    2. Enter and confirm a password that people will need in order to join the meeting (required).
      Note: This is a password you create to distribute to meeting participants.  Do not use your personal password here!  This should be a short, easy to remember password.
    3. Set the date, time, and duration of the meeting.
    4. Check the “Send a copy of the invitation email to me”
    5. Click on the Change audio conference link and choose Use VoIP only. Indicates Schedule a Meeting options.
  6. Click the Schedule Meeting button to schedule your meeting.

Inserting Your Meeting Link into Brightspace

Identifies Join Webex and Copy Hyperlink options.

You will receive an email from WebEx that has a link to the meeting in it. You will need to copy and paste this link, as well as the meeting password, into your Brightspace class.

  1. Right click on the text that says “Join WebEx meeting.”
  2. Choose “Copy Hyperlink” from the menu.
  3. In a module in your Brightspace class, choose New > Create a File.
  4. Give your file a name.
  5. Click on the Quicklink icon and choose URL.
    Identifies the URL option.
  6. Shows URL options.Paste your copied link, and type in the text you want to use for the link. Select New Window and click the Insert button.
  7. Make sure you include the password in below the link so students can access the WebEx session, then click the Publish button.